Billing Clerk

Billing Clerk qualifications to look for

Billing Clerks take charge of accounts receivable, processing invoices and keeping records of financial documents, like receipts and bank statements. They are your go-to team member to  manage account balances and track revenues.

Organizational skills are this position's best asset. Missing even a small financial detail could put your company at risk. 

Your next superstar hire needs to be an expert with spreadsheets and filing systems to keep all billing processes running smoothly - plus a whiz with accounting legislation to ensure they meet all regulations.

An Accounting degree isn’t required, but those with relevant certifications will stand out. 

Keep an eye out for candidates who are:

• Excellent communicators
• To-notch with customers
• Highly organized
• Attentive to detail 
  
  

Top tip: Hire candidates willing to grow by making sure their personal career goals align with your company's mission.

Problem-solving interview questions

• You need to talk to your manager about significant debts from clients. What do you prepare and how do you present it? 
• You realize customers haven’t paid their bills close to the end of the fiscal year. How do you handle it? 
• You found a billing discrepancy. What's your first step? 
• How would you make sure we collected invoices on time?
• You realized you made a numerical mistake on an invoice right after you issued it. How do you solve this?
  

Role-specific interview questions

• What are your tasks when a customer makes a digital order?
• How do you keep track of customer payments?
• How often do you update the accounts receivable report? How do you keep this organized? 
• What accounting software are you comfortable using? 
• What’s the most effective way to keep records of invoices? Have you created better systems for your previous employers? 
• What bookkeeping tasks are you familiar with? Are there any you aren’t comfortable doing? 
• What measures do you take to ensure financial documents remain confidential?
  

Behavioral interview questions

• Have you ever had an invoice discrepancy with a client? What did you do to solve the issue? 
• How do you manage tight deadlines? What do you do to stay organized? 
• What motivates you to perform repetitive tasks?
• How do you stay current with new financial regulations? Do you read specific publications?