Rejecting Overqualified Candidates Email Template

Adding a personal touch with overqualified candidates leaves a good impression, and also opens the door for future opportunity in your company.

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Overqualified candidates are skilled, experienced and knowledgeable professionals. You may have a more senior position open later on that will suit them nicely.

How to write a rejection email to overqualified candidates:

Personalize your email to mention something relevant about the candidates qualifications.
Avoid discriminatory comments that mention things like age. Stick to jobs related reasons.
Don’t promise overqualified candidates that you’ll reach out soon for more suitable opportunities, if you’re only hiring for entry-level roles. Opt for a simple “Best of luck with your job search” to end things on a positive note.

Rejecting overqualified candidates email template

Subject Line: Your application to [Company_name] for the [Job_title] position

Hi [Candidate_name],

We enjoyed meeting with you to discuss the [Job_title] role. It was a pleasure to learn more about your skills and accomplishments.

Unfortunately, we have chosen to move forward with a different candidate for the [Job_title] position.

We were all impressed by your skills and attitude during the interview. We definitely want to stay in touch and contact you when a more fitting opportunity opens up.

I am happy to answer your questions if you would like any specific feedback about your application or interview.

Thanks again for your interest in [Company_name] and best of luck with your job search.

Kind regards,

[Your name]

[Your email signature]