New Hire - Welcome Email

Welcome a new hire to your team by sending this email prior to their start date from a member of the HR team or the hiring manager.

The goal is to make your new employee feel at ease and come prepared on their first day. Make sure you include practical details, like start date and time of arrival. Plus, attach employment paperwork, benefits plan and/or company policies to give them a heads-up. Additionally, ask them to send over (or bring with them) anything you need to complete their hiring process (e.g. their bank account details, passport or other official paperwork.) This new hire welcome email sends the message that you’re organized and interested in making your new employee feel welcome.

Sample new employee welcome email

Subject line: Welcome aboard!

Hi [Employee’s name],

We’re thrilled to welcome you to our team! As agreed, your start date is [date.] Please arrive at our offices by [time] and our dress code is [casual/ business casual.]

[If necessary, remind your employee that they need to bring their ID/ paperwork.]

We’ve planned your first days to help you settle in properly. When you arrive, you’ll find your workstation with all necessary equipment. Our team will help you set up your computer, software and online accounts on your first day. 

[Plus, if applicable, mention any extra things you’ve prepared for your new hire, like a parking spot, a coffee mug with their name or a company t-shirt.]

You can find more details in the enclosed agenda. You’ll meet with your hiring manager to discuss your first steps, and HR to go over your paperwork. For your first week, we have also planned a few training sessions to give you a better understanding of our company and operations.

We all look forward to meeting you during [planned event/ lunchtime].

If you have any questions prior to your arrival, please feel free to email or call me and I’ll be more than happy to help you.

We are looking forward to working with you and seeing you achieve great things!

Best regards,

[Your name]

[Your signature]

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