Internal Promotion Offer Email Template

A member of HR can then send an email to make the promotion official and attach the updated employment contract.

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Before you announce a promotion internally, make sure you’ve formally discussed it with the employee and came to a verbal agreement. Always give the employee and their manager the chance to ensure the promotion aligns with the employee’s long-term career goals.

After that, it’s time to celebrate! 💃

Get the employee excited about their new role by keeping the email brief, friendly and positive.

Sample email internal promotion offer 

Subject line: Congrats on your new role! Contract inside.

Hi [Employee’s name],

We’re excited to officially promote you to the role of [Senior Marketing Manager / Team Leader] as of [date].

Attached you’ll find your updated contract covering your new employment terms along with your compensation package and benefits. Please sign and return by [date]. Of course, feel free to reach out if you have any questions.

We appreciate your hard work and commitment! We look forward to seeing you achieve great things in your new role.

Congratulations!

[Your name]

[Your email signature]

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