Interview Assignment Email Template

Use this email template to send an assignment to your candidates during the hiring process. For some positions, a written assignment or test will help you evaluate your candidates’ skills through a real work project.

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Set candidates up for success by letting them know about your assignment process ahead of time.

Here’s what to include:

  • Make the deadline clear upfront
  • Mention the exact timeframe for the assignment
  • Provide contact information for any additional clarity needed
  • Include a link, or attachment, to the assignment along with necessary instructions to help your candidates understand what they’ll have to do.

It’s also essential to send a confirmation once you’ve received their assignment, to thank them for taking the time to complete it and let them know about next steps (template to follow).

Email template for sending an interview assignment or test project: Template #1 - Briefing the assignment

Subject Line: Assignment for the [Job_title] position

Hi [Candidate_Name},

I’ve attached the assignment we discussed during our last chat, along with instructions to help you complete it.

Please don’t feel pressured to provide the “perfect answer”. The goal of this assignment is to help us better understand your skills and give us an idea of how you approach tasks relevant to the [Job_Title] role. It would be great if you could send this over to us [within X time frame or by Y date].

Please do not hesitate to get in touch if you have any questions.

Best of luck!

[Your name]

[Signature]

Sample email for sending an interview assignment or test project: Template #2 - After you receive the assignment

Hi [Candidate_Name] / Dear [Candidate_Name],

Thank you for completing the assignment! Our team will review it and get back to you with feedback as soon as possible.

Best,

[Your name]

[Signature]

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