Interview Confirmation Email Template

Use this email template to confirm a scheduled interview with your candidate.

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Send this interview confirmation email to clarify details like:

  • Date and time of the interview
  • Estimated duration
  • Name(s) and job title(s) of the interviewer(s)
  • Format and topic of the interview
  • Mention anything they need to bring (resume, portfolio)

If this is the first interview with candidates at your office, include:

  • Office directions 
  • Building entry procedures
  • Parking accommodations 

Keep it brief with a clear subject line.

If there is a gap in time between scheduling the interview and the interview date, send out a reminder 1-2 days prior to the interview. Make any edits needed to align with your brand voice and culture.

Sample email template for interview confirmation 

Subject line: Confirmation for interview – [Company_name] / Interview with [Company_name] for the [Job_title] position

Hi [Candidate_Name],

This is a quick note to confirm your interview for the [Job_title] position. This interview gives us a chance to [e.g. discuss your assignment] and get to know you a bit better. Below are the details of your interview:

When: [date and time, e.g. Thursday, June 23, at 11 a.m.] – the estimated duration is [e.g. 30] minutes

Where: [full address and link with the specific location and/or directions]

Who: [name and job title of the interviewer]

Keep in mind that you’ll need your ID, as the security guard will ask for it at the front desk. If you plan to drive, there is a parking lot next to our office you may use.

Feel free to contact me via email or at [e.g. 555-6666], if you have any questions.

I look forward to meeting with you and discussing this job opportunity at [Company_name]!

All the best,

[Your name]

[Signature]

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