Interview Confirmation Email Template

Use this email template to confirm a scheduled interview with your candidate.

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Send this interview confirmation email to clarify details like:

Date and time of the interview
Estimated duration
Name(s) and job title(s) of the interviewer(s)
Format and topic of the interview
Mention anything they need to bring (resume, portfolio)

If this is the first interview with candidates at your office, include:

Office directions
Building entry procedures
Parking accommodations

Keep it brief with a clear subject line.

If there is a gap in time between scheduling the interview and the interview date, send out a reminder 1-2 days prior to the interview. Make any edits needed to align with your brand voice and culture.

Sample email template for interview confirmation

Subject line: Confirmation for interview – [Company_name] / Interview with [Company_name] for the [Job_title] position

Hi [Candidate_Name],

This is a quick note to confirm your interview for the [Job_title] position. This interview gives us a chance to [e.g. discuss your assignment] and get to know you a bit better. Below are the details of your interview:

When: [date and time, e.g. Thursday, June 23, at 11 a.m.] – the estimated duration is [e.g. 30] minutes

Where: [full address and link with the specific location and/or directions]

Who: [name and job title of the interviewer]

Keep in mind that you’ll need your ID, as the security guard will ask for it at the front desk. If you plan to drive, there is a parking lot next to our office you may use.

Feel free to contact me via email or at [e.g. 555-6666], if you have any questions.

I look forward to meeting with you and discussing this job opportunity at [Company_name]!

All the best,

[Your name]

[Signature]