Job Offer Email Template

This email template officially offers the job to your best candidate. Add as many details as you think your candidate will want to know to help them make up their mind.

Clearly communicate that you’re offering them a job in the subject line. Include the most important information in the body:

  • Position details (job title, working hours, department and manager)
  • Contract length (if applicable) 
  • Salary details (including benefits) 

Attach useful documents, like company policies and compensation plan or a copy with the employment terms that your candidate needs to sign, should they accept your offer. 

Don’t forget to let them know what the deadline is for their response.

Email template for job offer

Subject line: [Company_name] Job Offer / Job Offer from [Company_name]

Hi [Candidate_name],

We’ve enjoyed getting to know you during the interview process and are impressed with your background. We would like to formally offer you the position of [Job_title]. 

This is a [full/part] time position [mention working days and hours.] You will be reporting to the head of the [Department_name] department. [If applicable: Please note that [Company_name] is an at-will employer. That means that either you or [Company_name] are free to end the employment relationship at any time, with or without notice or cause.]

We will be offering you an annual gross salary of [$X] and [mention bonus programs, if applicable.] You will also have [mention benefits as per company policy, like health and insurance plan, corporate mobile or travel expenses] and [X] days of paid vacation per year.

[Attach any other details about your compensation and perks plan.]

Your expected starting date is [date.] You will be asked to sign a contract of [contract_duration, if applicable] and [mention agreements, like confidentiality, nondisclosure and noncompete] at the beginning of your employment.

We would like to have your response by [date.] In the meantime, please feel free to contact me or [Manager_name] via email or phone on [provide contact details], should you have any questions.

We are all looking forward to having you on our team.

Best regards,

[your name]


Disclaimer: These offer letter recommendations should only be used as guidelines. Please only select the portions that apply to your company. Neither the author nor will assume legal liability for the accuracy, completeness or usefulness of any information provided in whole or in part within this article.

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