Send this email to request and schedule intake meetings with hiring managers at the beginning of the hiring process.Start Recruiting Today
Recruiters and hiring managers to agree on a few things before beginning the hiring process, including:
This intake meeting email template is to request a call or in-person meeting with hiring managers before the hiring process starts. Use this as an opportunity to get on the same page from day one. Give hiring managers a heads up on what to prepare beforehand such as job descriptions or interview questions.
If necessary, cc or tag all hiring team members in your email or ATS so everyone’s in the loop.
Subject line: Can we schedule an intake meeting about [X] position? / Let’s chat about the [X] position
Hi [Hiring manager’s name],
Hope you’re well!
Would it be possible to schedule a meeting so we can discuss requirements and candidate profiles for the [job title] role before it opens up?
I’d love to discuss the basics of the role and how we should proceed with the hiring process.
Here’s some of the information I’ll need:
Also, if you have anyone in mind for this role already (internal candidates, employee referrals, past applicants, etc.), please let me know so I can reach out as soon as possible.
I’m attaching a job description template [that we’ve used in the past for a similar position] to get started. Feel free to make adjustments as needed. We can also review it together during the meeting if you like.
[Please let me know which of the following options you prefer and I’ll send you a calendar invitation:
Or you can grab a spot in my Calendly here [add calendar link]
If this doesn’t fit your schedule, let me know what works and we will find the best time for everyone. [Also, if you think that it’d be helpful if someone else from the hiring team joins this meeting, please let me know.]
Join the thousands of companies already hiring with Breezy HR.Start Recruiting Today