New Hire - Welcome Package

A new employee welcome pack lets your new hires know how excited you are to have them on the team, and it’s a great way to get them going on their first day. You can send this out ahead of time, or leave it on their desk.

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This package should include helpful information about your company, and anything that lets your new hires understand and buy into your company culture. 

Here’s a new employee welcome package checklist to help you onboard new hires:

Paperwork and guides

Start with the basics. Provide information that will help new employees acclimate in their new workspace. Here’s what to include:

Employee handbook

HR forms, like:

  • Employment contract
  • Benefits forms
  • Emergency contact form
  • Confidentiality agreements
  • Company policies acknowledgment
  • Agendas for new hire’s first day and the first week at work

Organizational chart

Office map

An employee directory:

  • Phone number
  • Email
  • Username on company messaging app

A guide with local hotspots, including nearby:

  • Cafes
  • Restaurants
  • Gyms
  • Walking trails

Helpful tools and material

These are the daily essentials, which may include:

IT hardware, including:

  • Laptop
  • Monitor
  • Mouse
  • Keyboard
  • Phone
  • External hard drive 

Security items to allow access to the building:

  • Entrance token
  • Keys and locks
  • Employee ID
  • Parking card

Stationery:

  • Pens
  • Pencils
  • Post-it notes
  • Notebook
  • Planner

Manuals:

  • Computer setup
  • Proper use of office equipment
  • Company software

Personalized items and swag

This is your chance to shine and show your new hire how much you appreciate them. Offer thoughtful, customized items to give new employees a warm welcome. Here’s what to offer:

Welcome letter from:

  • Hiring manager
  • CEO
  • Team members

Branded merchandise:

  • A coffee mug
  • A water bottle
  • A T-shirt or hoodie

Nameplate

Business cards

Welcome gift relevant to team culture like:

  • Books
  • Magazine subscription
  • Gift cards

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