Facilities Manager Interview Questions

Facilities Managers are responsible for a safe, organized and cost-effective workspace. Use these sample interview questions to help you find the best person for the job.

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Facilities Manager interview questions

High-quality candidates will be educated, experienced and able to use their initiative. They’ll also be critical-thinking and dependable leaders with great communication skills and a deep understanding of standard procedures.

Top tips: 

  • Look for experience over qualifications: Industry experience is a common requirement. Facilities Managers can also gain certification so you can screen for that if it's relevant to your role.
  • Think diversity: Diversity is key for a thriving workplace. Keep an eye out for management and exec-level candidates from varying backgrounds and aim to eliminate bias from your hiring process.

Role-specific interview questions

  • How often did you inspect premises in your last role?
  • How is a facilities manager responsible for legal compliance?
  • What facilities manager software have you used?
  • What’s your Business Continuity Planning experience?
  • What records should a facilities manager keep?
  • How do COSHH (Control of Substances Hazardous to Health) regulations affect our business?
  • How do you choose service providers for [cleaning/landscaping/catering/etc.]?
  • Would you be happy to help with manual labor when needed?

Problem solving interview questions

  • How could we save more energy in the office?
  • If a hired contractor wasn’t using proper PPE, what would you do? 
  • How would you prepare the office for a quick-turnaround event for customers and vendors?

Behavioral interview questions

  • Tell us about a time you spotted a potential risk in the office. What did you do?
  • Have you ever had challenges coordinating the team for a maintenance project? 
  • In past roles, how have you dealt with tight budgets?
  • Describe the biggest cost-reduction challenge you've faced.
  • Have you ever found diversity among your subordinates a problem? What happened?

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