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Office Assistant Job Description

An Office Assistant job description template to hire for your Administrative department.

About the Office Assistant position

We are looking for an experienced Office Assistant who will organize the daily administrative operations of the company.

You should be a hard-working professional able to undertake a variety of office support tasks and work diligently under pressure. We also expect you to be comfortable working with a high degree of attention to detail and discretion as well as incorporating new and effective ways to achieve better results.

 

Office Assistant responsibilities are:

  • Find and address office-related malfunctionsŮ« responding to requests if needed
  • Manage records ensuring accuracy and validity of information
  • Work together with associates in order to optimize all office-related procedures
  • Help to organize communications in a timely manner
  • Help with scheduling and planning of events
  • Manage office supplies and handle shortages if needed
  • Help other departments ensuring compliance with established policies
  • Build trusting relationships with suppliersŮ« customers and colleagues
  • Perform receptionist duties when needed

 

Office Assistant requirements are:

  • 3+ years' experience of working on an Office AssistantŮ« Virtual Assistant   or other relevant position
  • Significant experience with office management procedures
  • Good practical experience with “back-office” computer systems such as ERPŮ« and MS Office
  • Good experience in managing office equipment
  • Strong organizational and time management skills
  • Strong Analytical abilities and aptitude in problem-solving
  • Excellent written and verbal communication skills
  • High school diploma; additional qualification (e.g. as an Administrator) will be a bonus

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