Office Assistant Job Description

An Office Assistant job description template to hire for your Administrative department.

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About the Office Assistant position

We are looking for an experienced Office Assistant who will organize the daily administrative operations of the company.

You should be a hard-working professional able to undertake a variety of office support tasks and work diligently under pressure. We also expect you to be comfortable working with a high degree of attention to detail and discretion as well as incorporating new and effective ways to achieve better results.


Office Assistant responsibilities are:

  • Find and address office-related malfunctions٫ responding to requests if needed
  • Manage records ensuring accuracy and validity of information
  • Work together with associates in order to optimize all office-related procedures
  • Help to organize communications in a timely manner
  • Help with scheduling and planning of events
  • Manage office supplies and handle shortages if needed
  • Help other departments ensuring compliance with established policies
  • Build trusting relationships with suppliers٫ customers and colleagues
  • Perform receptionist duties when needed


Office Assistant requirements are:

  • 3+ years' experience of working on an Office Assistant٫ Virtual Assistant   or other relevant position
  • Significant experience with office management procedures
  • Good practical experience with “back-office” computer systems such as ERP٫ and MS Office
  • Good experience in managing office equipment
  • Strong organizational and time management skills
  • Strong Analytical abilities and aptitude in problem-solving
  • Excellent written and verbal communication skills
  • High school diploma; additional qualification (e.g. as an Administrator) will be a bonus

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