Office Manager Job Description

An Office Manager job description template to hire for your Administrative department.

About the Office Manager position

We are looking for a responsible Office manager who will perform organization and coordination of administration duties and office procedures. You will help us to create and maintain a proper work environment to optimize our organizational effectiveness٫ communication and safety. Your responsibilities will include scheduling meetings and appointments٫ making office supplies arrangements٫ greeting visitors and providing general administrative support to our employees.

You should have some experience of working as a Front Office manager or Office Administrator. We expect you to be familiar with a variety of office software (including email tools٫ spreadsheets and databases) and to be able to accurately handle administrative duties.


Office Manager responsibilities are:

  • Organize office operations and procedures and schedule meetings and appointments
  • Manage the office layoutŮ« ordering stationery and equipment when needed
  • Maintain the office condition and arrange necessary repairs
  • Work together with HR to update and maintain office policies as necessary
  • Oversee timely invoicing and payments for all items
  • Negotiate with office vendorsŮ« service providers and office lease
  • Manage office G&A budgetŮ« ensure accurate and timely reporting
  • Organize the onboarding process for new employees and provide support to visitors
  • Assist manager with typical duties such as maintenanceŮ« mailingŮ« billsŮ« errands and so on
  • Interact with employees to receive their queries about organizational problems
  • Plan in-house or off-site activitiesŮ« like partiesŮ« celebrations and conferences


Office Manager requirements are:

  • 2+ years' experience of working on an Office ManagerŮ« Front Office Manager ( or Administrative Assistant ( position
  • Good experience with office administrator responsibilitiesŮ« systems and procedures
  • Good practical experience with office machines (such as fax machines and printers) and MS OfficeŮ« particularly MS Excel and MS Outlook
  • Good familiarity with email scheduling toolsŮ« like Email Scheduler and Boomerang
  • Strong time management skills and ability to multi-task and prioritize work
  • Strong organizationalŮ« planning and problem solving skills with attention to detail
  • Excellent written and verbal communication skillsŮ« with a creative approach to problems
  • High School degree; additional qualification as an Administrative Assistant or Secretary will be a bonus

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