Staff Assistant Job Description

A Staff Assistant job description template to hire for your Administrative department.

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About the Staff Assistant position

We are looking for a skilled Staff Assistant to help us with various administrative tasks to support our employees on a daily basis. You will be providing assistance with completion of projects and ensuring our company’s departments run smoothly.

You should have a high motivation for helping people٫ providing administrative support and organizing work. You will also be required to strictly adhere to our HR policies. Besides٫ excellent interpersonal and communication skills are a must.


Staff Assistant responsibilities are:

  • Organize all paperwork for regular company procedures
  • Review and manage employee records and keep internal databases updated
  • Schedule meetings and appointments and arrange staff travel and accommodations
  • Interact with employees to answer their queries and help them or forward them to the HR department
  • Retrieve company and employee data٫ as requested
  • Monitor office supply stock and place orders when needed
  • Organize the proper conditions in conference rooms
  • Manage distribution of company materials to employees (including brochures٫ announcements and safety guidelines)


Staff Assistant requirements are:

  • 3+ years' experience of working on a Staff Assistant٫ Administrative Assistant ( or other similar position
  • Profound experience with office and HR procedures
  • Good practical experience with basic computer tools٫ particularly MS Office
  • Familiarity with office equipment such as printers and fax machines
  • Good knowledge of labor legislation
  • Strong organizational skills and ability to collaborate with varying managerial levels
  • Strong verbal and written communication skills
  • BSc degree in Business Administration٫ Human Resources or other relevant area

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