Executive Administrative Assistant Job Description

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About the Executive Administrative Assistant position

We are looking for an Executive Administrative Assistant who will consult and assist company's executives on a range of secretarial and administrative tasks. Your duties will include working on a one-to-one basis and perform assignments related to executive’s working life and communication. We expect you to be competent٫ organized and able to fulfill your tasks in a timely manner.


Executive Administrative Assistant responsibilities are:

  • Create and maintain an efficient documentation and filing system
  • Organize efficient contact between the executives’ and company's clients
  • Administer calls٫ messages and daily correspondence
  • Attend events as assigned٫ taking dictation and minutes and keeping the corresponding data
  • Arrange meetings٫ appointments and travels٫ providing reminders
  • Handle requests and queries appropriately
  • Review office supplies and build relations with suppliers
  • Prepare reports٫ presentations and briefs


Executive Administrative Assistant requirements are:

  • 3+ years' experience of working on an Executive Administrative Assistant٫ Senior Executive Assistant   or other relevant position
  • Solid experience with office management systems and procedures
  • Proficiency in English and in-depth knowledge of MS Office
  • Strong planning and time management skills٫ with an ability to multitask
  • Excellent verbal and written communication skills
  • Good knowledge of latest trends in office gadgets and applications
  • Reliability٫ discretion and confidentiality
  • High School degree; additional qualification as personal assistant will be a bonus

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