Executive Administrative Assistant Job Description

An Executive Administrative Assistant job description template to hire for your Administrative department.

About the Executive Administrative Assistant position

We are looking for an Executive Administrative Assistant who will consult and assist company's executives on a range of secretarial and administrative tasks. Your duties will include working on a one-to-one basis and perform assignments related to executive’s working life and communication. We expect you to be competent٫ organized and able to fulfill your tasks in a timely manner.


Executive Administrative Assistant responsibilities are:

  • Create and maintain an efficient documentation and filing system
  • Organize efficient contact between the executives’ and company's clients
  • Administer callsŮ« messages and daily correspondence
  • Attend events as assignedŮ« taking dictation and minutes and keeping the corresponding data
  • Arrange meetingsŮ« appointments and travelsŮ« providing reminders
  • Handle requests and queries appropriately
  • Review office supplies and build relations with suppliers
  • Prepare reportsŮ« presentations and briefs


Executive Administrative Assistant requirements are:

  • 3+ years' experience of working on an Executive Administrative AssistantŮ« Senior Executive Assistant   or other relevant position
  • Solid experience with office management systems and procedures
  • Proficiency in English and in-depth knowledge of MS Office
  • Strong planning and time management skillsŮ« with an ability to multitask
  • Excellent verbal and written communication skills
  • Good knowledge of latest trends in office gadgets and applications
  • ReliabilityŮ« discretion and confidentiality
  • High School degree; additional qualification as personal assistant will be a bonus

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