Employee Referral Program Email Template

Use this sample email to let employees know about an open position so they can refer a qualified candidate.

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Customize your email to include as many job details as you need. You can also add a link to the job description for quick access. 

State the most important aspects of the position in your email: specifics about the role, who they report to, and any key requirements. Give specific information about what you’re looking for, and don’t forget to explain your employee referral program policy or if there’s a referral bonus.

Employee referral email template

Subject Line: We’re looking for a new [Job title] / Do you know a great [Job title]?

Hi all,

We’re currently looking for a [Job Title] to work with our [ X team/ Y department]!

This person will be responsible for [Include 1-2 key duties, e.g. ‘This person will join our mobile developers team and will be responsible for improving our iOS applications.’]

[It’s best to add some top requirements for the position, e.g. ‘Experience with Swift and passion for mobile technologies are required for this role.’]

Know anyone who’s a good fit? If so, send them our way. i[It’s best to mention how to refer a candidate, e.g. by emailing the recruiting team, mentioning them directly to the hiring manager or adding their contact details to the company’s ATS.]

Thank you!

[Your name]

[Signature]

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