Informal Job Offer Template

Use this to informally offer a full-time position to your best candidate.

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Informal offer letters are just as official, but not as comprehensive as our formal offer letter format. An informal offer letter can also be sent in email format. An email offer letter tends to be less formal and covers the most basic aspects of the job offer before sending a full offer letter. 

An offer letter email can include salary, an outline of benefits, and immediate next steps. Modify this sample offer letter email with the most pertinent information for your candidate.

Informal offer letter template

Hi [first name],

We’re excited to offer you the position of [role title] at [company name]. Your experience and skills will be a valuable asset to our company.

If you are to accept this offer you will be eligible to the following in accordance to our company’s policies:

  • Annual gross salary of $[total annual salary] paid in [monthly or semi-monthly] installments by check or direct deposit
  • Up to [percent]% of your annual annual gross salary will be given to you as a performance bonus
  • Standard benefits including:
  • [vacation days number] days of annual paid time off
  • [sick days number] days of sick leave
  • Medical and dental insurance
  • 401k/retirement plan
  • Flexible working hours
  • Tuition reimbursement for career development courses
  • Childcare
  • [more benefits]

To accept this offer, sign and date this letter as indicated below and email it back to us by [date].

Your expected hire date will be the [date]. You wil report to [supervisor’s name].

We look forward to welcoming on board our team! Feel free to call [recruiter’s name]  if you have any questions or concerns.

Kind regards,

[Sender Name]

 

Signatures:

___________________________________________________

Company Representative (Sign)

___________________________________________________

Company Representative (Print)

___________________________________________________

Date

 

___________________________________________________

Applicant (Sign)

___________________________________________________

Applicant (Print)

___________________________________________________

Date

Disclaimer: These offer letter recommendations should only be used as guidelines. Please only select the portions that apply to your company. Neither the author nor Breezy.hr will assume legal liability for the accuracy, completeness or usefulness of any information provided in whole or in part within this article.

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