Second Interview Confirmation Email Template

Send an interview confirmation email to clarify details after they accept the invitation

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Details to include could be:

  • Date and time of the interview
  • Estimated duration
  • Name(s) and job title(s) of the interviewer(s)
  • Format and topic of the interview (e.g. candidates will complete a test or discuss their assignment)

You can also use this email to remind candidates what they need to bring with them (e.g. their resume or portfolio.)

If this is the first time that you have invited candidates to your office, include:

  • Office location and directions
  • Building entry instructions 
  • Parking instructions 

Keep your email brief with a clear subject line that ensures they open the email. 

At this point in the hiring process, you have already communicated with candidates, so feel free to use a more casual tone that aligns with your company culture. 

Second interview confirmation email template

Subject line: Confirmation for second interview – [Company_name

Hi [Candidate_Name],

Just a quick confirmation for your interview for the [Job_title] position. 

This meeting is a good chance to [e.g. discuss your assignment] and get to know you a bit better. 

Below are the details of your interview:

When: [date and time, e.g. Thursday, June 23, at 11 a.m.] – the estimated duration is [e.g. 30] minutes

Where: [full address and link with the specific location and/or directions]

Who: [name and job title of the interviewer]

Keep in mind that you’ll need your ID, as the security guard will ask for it at the front desk. If you plan to drive, there is a parking lot next to our office you may use.

Feel free to contact me via email or at [e.g. 555-6666], if you have any questions.

I look forward to meeting with you and discussing this job opportunity at [Company_name].

See you soon,

[Your name]

[Signature]

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