Event Planner Job Description

About the Event Planner Position

We’re seeking a creative and ambitious person to join our team as an Event Planner! As an Event Planner, you’ll use your talents to help bring clients’ visions to life for events of all kinds: conferences, parties, weddings, and more. 

From the initial stages of planning, you’ll need strong organizational and communication skills. You’ll stay in contact with the client, ensuring all their needs are met while using unmatched customer service skills.

Event Planner Responsibilities

• Liaise with clients to understand their wants and needs for events
• Create an event theme, brainstorming ideas to help bring clients’ visions to life
• Pay close attention to both small details and the larger theme, ensuring nothing is overlooked in the event planning process
• Research event venues, caterers, speakers, musicians, and any other vendors that are needed for the event
• Budget for all parts of the event, negotiating when needed, and process invoices as they come in
• Ensure that all moving parts of the process and all teams are working together smoothly
• Manage the set-up and tear-down of each event, delegating tasks when needed
• Prepare for any last-minute client needs, anticipating potential problems that may arise so that they can be quickly fixed
• Create a report for clients and management that demonstrates the event’s success

Event Planner Requirements

• [1+] years of experience as an Event Planner or Coordinator
• Portfolio of successful events preferred but not required
• BA in public relations, hospitality, or similar field preferred
• Strong organizational skills and an ability to focus on small details
• Excellent customer service skills and an ability to build rapport with clients
• Superb multitasking, time management, and communication skills, both verbal and written
• Proficient in Microsoft Office Suite
• Must have a creative mindset and be able to bring a client’s vision to life while staying within budget