Payroll Specialist Job Description

The Payroll Specialist is an essential part of a successful business. The job description of a Payroll Specialist differs depending on the industry, but there are some core duties that most Payroll Specialists take on.

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About the Payroll Specialist Position

Our team is seeking a detail-oriented and experienced Payroll Specialist as our next human resources employee. When you join us as a Payroll Specialist, you’ll be tasked with ensuring that all of our employees get paid on time and that any of their questions regarding payroll are answered.

The right person for this role will have experience with payroll software and will be able to stay organized while juggling payroll records.

Payroll Specialist Responsibilities

Collect and maintain information on each employee’s working hours
Determine payroll amounts, factoring in any overtime or bonuses
Prepare payments to be sent to employees in a timely manner
Process payments and checks
Ensure that employee taxes and benefits are processed correctly
Confirm suggested payments with senior management
Answer any employee inquiries about payroll
Work to increase payroll service performance
Prepare payroll reports for upper management

Payroll Specialist Requirements

[2+] years experience as a Payroll Specialist or in a similar role
BS/BA in accounting, business, or a similar field of study
Excellent knowledge of payroll best practices
Working knowledge of payroll software, e.g., QuickBooks, Payforce, or ADP
Exceptional attention to detail and organizational skills
Superb communication skills
Strong problem-solving and math skills
Discretion when working with employee records

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Frequently Asked Questions

What makes a good Payroll Specialist?

A good Payroll Specialist has a keen eye for detail and can stay organized while processing payroll for employees across multiple departments. They must be able to maintain confidentiality and stay knowledgeable of payroll best practices.