Payroll Clerk Job Description

The Payroll Clerk is an essential part of a successful business. The job description of a Payroll Clerk differs depending on the industry, but there are some core duties that most Payroll Clerks take on.

About the Payroll Clerk Position

We’re seeking a motivated Payroll Clerk to join our growing team. The Payroll Clerk will be responsible for any and all tasks related to processing payroll, including collecting timesheets, entering wages, and making sure all payments go out as expected. 

For this position, we’re looking for someone with excellent organizational skills and great math skills. A keen eye for detail is also a must.

Payroll Clerk Responsibilities

  • Collect and organize employee timesheets
  • Process and enter employee information and payroll data into the payroll system
  • Issue direct deposits and deliver paychecks to employees
  • Respond to employee questions regarding payroll
  • Manage payroll taxes including withholding and social security
  • Prepare payroll reports as requested by management
  • Process new employees into the payroll system
  • Manage all paperwork related to payroll, including employee W-4 forms
  • Work with human resources to investigate and resolve any payroll discrepancies

Payroll Clerk Requirements

  • High school diploma or equivalent required
  • Degree in accounting, finance, or similar field preferred
  • [2+] years experience as a Payroll Clerk
  • Working knowledge of payroll software, such as Intuit Quickbooks, and Microsoft Office Suite
  • Familiarity with state and federal payroll regulations
  • Excellent analytical and math skills
  • Strong organizational, time-management, and communication skills
  • High attention to detail

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Frequently Asked Questions

What makes a good Payroll Clerk?

A good Payroll Clerk can quickly and efficiently process a company’s payroll while staying organized and paying attention to the little details. When it comes to employee payments, time-management skills are also a must.

Who does a Payroll Clerk report to?

A Payroll Clerk typically reports to a payroll supervisor or office manager.

What is the salary range for a Payroll Clerk?

The salary range for a Payroll Clerk is $40,000 to $60,000.

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